Askham Bryan College is set to implement new finance management and integrated electronic workflow software after a period of growth which has seen turnover double in four years.
York-based Askham Bryan College merged with Cumbria’s Newton Rigg College which left Askham’s existing finance system unfit for purpose.
The College’s finance teams processes around 200 invoices today, which will now be scanned into and viewed in financial management system, OpenAccounts using V1 document management technology.
OpenAccounts, alongside electronic workflow solution eBIS, will replace a financial management system which has been in place for ten years.
Askham Bryan College selected Advanced over four other providers for its competitive pricing and user friendliness via the Crescent Purchasing Consortium (CPC) framework.
“Our current finance system is very laborious in terms of extracting financial information, using spreadsheets to produce financial reports and storing paper copies of invoices,” claimed head of finance at the College Carol Butterill.
“It simply is not enabling us to work effectively enough to keep pace with the College’s growth. I am very much looking forward to producing reports which can be generated at the click of a button and being able to scan invoices which can be viewed instantly online,” she added.
Butterill also anticipates that the new solution will bring a much easier way of working that reduces paper flow around the college.
She also claims that the Advanced software will be much more efficient and save time for staff, as well as improve the quality of reports.